Hear Life's Special Moments

We are looking for a
Executive Assistant


Reporting directly to the President/GM the Secretary is responsible for providing in secretarial services to Executives by organizing and maintaining executive’s schedule and assisting them by performing a variety of administrative tasks.


  1. Executive Calendar/ManCom Meetings
    • 1.1. Manages the Executives’ schedules, booking meetings and coordinating meeting arrangements.
      • 1.1.1. Coordinates meetings with the Office of the President/GM and the concerned attendees:
      • Provides the link for virtual meetings.
      • Arranges the conference room and ensures proper set-up such as providing overhead projector, etc.
      • Arranges refreshment for the meeting as necessary.
      • Takes minutes at meetings (as required) and distributes copies of the minutes to the attendees.
      • Collects and compiles all reports presented during the meeting.
    • 1.2. Arranges travel bookings for Executives.
  2. Communications from the Office of the President/GM
    • 2.1. Manages email communications, phone screening, drafting of memos and create Presentation (MS Excel, PowerPoint)
    • 2.2. Receives and screens phone calls and redirect them when appropriate.
    • 2.3. Manages and prioritizes all outgoing or incoming correspondence.
  3. Records Filing & Maintenance
    • 3.1 Organizes all records in Office of the GM.
    • 3.2 Manages all confidential documents and ensures their safekeeping.
  4. Others
    • 4.1 Handles Executives' requests and queries appropriately.
    • 4.2 Performs other job-related functions that may be assigned from time to time.

Educational Background:

  • Graduate of Business Administration Management or other related course.


  • 1–2 years’ secretarial or Admin experience
  • Knowledgeable in Viber, Outlook, MS Office
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Send your curriculum vitae at hrofficer@manilahearingaid.com.ph or fill-out this form (via Google Form).


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