JOB PURPOSE:

Reporting directly to the President/GM the Secretary is responsible for providing in secretarial services to Executives by organizing and maintaining executive’s schedule and assisting them by performing a variety of administrative tasks.

DUTIES & RESPONSIBILITIES:

1. Executive Calendar/ManCom Meetings
• 1.1. Manages the Executives’ schedules, booking meetings and coordinating meeting arrangements.
• 1.1.1. Coordinates meetings with the Office of the President/GM and the concerned attendees:
• 1.1.1.1. Provides the link for virtual meetings.
• 1.1.1.2. Arranges the conference room and ensures proper set-up such as providing overhead projector, etc.
• 1.1.1.3. Arranges refreshment for the meeting as necessary.
• 1.1.1.4. Takes minutes at meetings (as required) and distributes copies of the minutes to the attendees.
• 1.1.1.5. Collects and compiles all reports presented during the meeting.
• 1.2. Arranges travel bookings for Executives.
2. Communications from the Office of the President/GM
• 2.1. Manages email communications, phone screening, drafting of memos and create Presentation (MS Excel, PowerPoint)
• 2.2. Receives and screens phone calls and redirect them when appropriate.
• 2.3. Manages and prioritizes all outgoing or incoming correspondence.
3. Records Filing & Maintenance
• 3.1 Organizes all records in Office of the GM.
• 3.2 Manages all confidential documents and ensures their safekeeping.
4. Others
• 4.1 Handles Executives' requests and queries appropriately.
• 4.2 Performs other job-related functions that may be assigned from time to time.

Educational Background:

• Graduate of Business Administration Management or other related course.

WORK EXPERIENCE REQUIREMENT:

• 1–2 years’ secretarial or Admin experience
• Knowledgeable in Viber, Outlook, MS Office

Send your curriculum vitae at hrofficer@manilahearingaid.com.ph or fill-out this form (via Google Form).

JOIN OUR LEGACY
APPLY NOW

View other jobs